Payroll Accounting can be a tremendous burden for any business. You have to
keep track of hours, salaries and wages, withholding allowances, vacation and
sick time, bonuses and advances, as well as company payments to state and
federal government, and private pension plans. With PayCalc, you can handle
the payroll of one company or numerous companies quickly and easily. Here is
what PayCalc can do for you:
Multi Company Support. Create an unlimited number of companies (your only
limitation is disk space), capable of supporting up to 250 employees per
State Payroll Processing Support. Support for all 50 states and U.S.
possessions. Plus multi state support per company.
City Payroll Processing Support. Support for multi city income tax withholding.
Comprehensive Employee Payroll Processing. PayCalc performs all of the
following payroll tasks:
Calculates wages and salaries for each pay period.
Calculates federal and state taxes, including U.S. possessions.
Prints payroll checks (on virtually any check type or you can generate your own), with earnings,
deductions, and year-to-date detail provided on the voucher (if using voucher checks), or on a separate
paystub that is automatically created and can be printed for the employees.
Employees can be paid on a weekly, biweekly, semimonthly, or monthly basis.
Handles different types of compensation: salary, hourly, overtime, or a combination.
Keeps track of vacation and sick time.
Tracks deferred compensation plans, tips, union dues, and many other nonstandard payroll payments.
Allows you to setup standard regular and overtime hours for each employee.
Allows you to setup extra taxes, deductions, and employer liabilities in addition to the standard taxes,
deductions, and employer liabilities.
Observes deduction limits for social security taxes and other deductions.
Tracks company liability for federal and state taxes.
Tracks employee historical data: date hired, date of last raise or promotion, amount of initial salary,
prior salary, amount of raise, etc.
Tracks hours worked, keeps month, quarter, and year-to-date totals for all employees, and this
information can be printed.
Tracks employee payments by department, and this information can be printed.
Calculates and prints Forms 940, Schedule A (Form 940), Form 940-V, Form 941, Form 941-V, Schedule B (Form 941),
Form 944, Form 944-V, Form W-2, Form W-3, ACA Forms 1094-C and 1095-C and Form W-4 calculation.
Bullet Proof Payroll. PayCalc performs extensive error checking to ensure the accuracy of the
Automatic Processing. With just a few mouse clicks or key strokes PayCalc will perform automatic
payroll processing on all employees at once. Just think of it, what used to take hours with manual
processing, now takes seconds to perform.
Manual Entry. PayCalc is extremely flexible. It allows you to modify and re-process the payroll of
any or all employees. It is you (the user), who has the final say on how the payroll is to be processed.
Pop-Up Calculator. PayCalc comes equipped with a pop-up calculator that allows you to perform any
type of computation on a dollar amount data entry field, via a Put and Get command buttons.
Password Protection: You can optionally select to password protect individual client files.
Payroll Check Generator: PayCalc can be set up to generate payroll checks on the fly, all you need
is the blank check stock. PayCalc provides the Magnetic Ink Character Recognition (MICR) typeface required
for printing checks.
NOTE: PayCalc will only print the data required to generate payroll checks. You must obtain and furnish the
authorized blank check stock.
Employee Labels: You can print employee address labels. The program supports Avery® 5160
address labels. With this type of label you can print up to 30 employees on a single sheet. Also, the
program will automatically print the Post Net Bar Code for any employee whose "City, State and Zip
Code" field contains a Zip+4 Zip Code format (XXXXX-XXXX).
Direct Deposit: In cooperation with CPR Systems, PayCalc supports the capability to Direct Deposit
your payroll checks. For a more detailed explanation on how to setup for Direct Deposit; at the PayCalc
Main Menu click on Help/Direct Deposit.
Web Update Feature: You can update your copy of PayCalc from within the program. An internet
service provider is required for this feature to work.
Technical Support: If you get stuck on a particular operation, strike the F1 function key to get
immediate context sensitive help. Still stuck? you can call, fax, or E-Mail your problem to us. Every
PayCalc user is entitled to free and unlimited technical support.
Price: $99.00 for new users, $69.00 for annual upgrades.
To download a PayCalc demo click here
Developments and Fixes for 2020
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